Share Drive and Backup

Share Drive & Backup Services – Organized, Secure, Always Protected

Your company’s data is one of your most valuable assets. Files, documents, spreadsheets, project materials, HR records, financial data—everything your organization relies on must be accessible, properly organized, and protected against loss. Zeoak’s Share Drive & Backup Services ensure your data is secure, structured, and always recoverable.

We combine SharePoint Online, OneDrive, and a dedicated cloud backup solution to deliver a complete, modern file system with enterprise-grade protection.
 

✔ Modern, Organized Share Drive Structure

Most businesses store files in cluttered, outdated servers or confusing folder structures that grow out of control. Zeoak fixes this by building a clean, permission-based share drive that’s easy for your team to navigate.

We create:

• Department-based SharePoint sites (HR, Finance, Operations, Sales, Management, IT)

• Clean, logical folder structures

• Access-driven permissions tied to security groups

• Private departmental libraries with proper confidentiality

• Shared collaborative libraries for cross-team projects

• Easy file access from Windows, Mac, mobile apps, and the web

Your team gets a fast, intuitive, consistent place to store and access company data.
 

✔ Permission Management & Access Controls

Security is built into the structure. We ensure that only the right people see the right data.

Includes:

• Role-based access levels

• Automated HR → Finance → Executive permission tiers

• External sharing restrictions

• Link expiration rules

• Sensitivity labels for confidential content

• Secure guest access (if allowed)

• Automatic permission inheritance where needed

• Blocking of “everyone” or “public” sharing by default

Your confidential files stay confidential.
 

✔ OneDrive for Personal File Storage

Each employee gets their own secure, backed-up OneDrive workspace.

We configure:

• Automatic Desktop/Documents/Pictures backup

• Sync and version control

• Sharing rules

• Secure mobile access

Personal employee files stay protected while business data remains centrally controlled.
 

✔ Real-Time Cloud Sync & Offline Access

Whether you're in the office, remote, or traveling, your files stay available and updated across all devices.

• Real-time file syncing

• Automatic versioning

• Offline edits that re-sync when online

• No more VPNs or slow remote desktops

• Instant access from mobile devices

• Transparent conflict resolution

Your team is free to work from anywhere.
 

✔ Data Loss Prevention & File Recovery

Zeoak configures full Microsoft recovery options PLUS a dedicated backup system.

You get:

• Deleted file recovery

• Ransomware rollback

• Version history for all files

• Automatic restore points

• Recovery of SharePoint, OneDrive, and Teams content

• Retention policies for long-term compliance

Data loss becomes a thing of the past.
 

✔ Dedicated Cloud Backups (True Backup, Not Just Versioning)

Microsoft provides built-in protections, but it is not a full backup solution.
Zeoak implements a separate, independent cloud backup for real resilience.

Our backup solution provides:

• Full SharePoint library backups

• OneDrive backups

• Teams file backups

• Exchange email backups (optional)

• Multiple restore points

• Immutable, ransomware-proof storage

• Long-term retention (1 year, 3 years, 7 years, or custom)

• Fast point-in-time restores

Even accidental deletions or malicious actions cannot destroy your data.
 

✔ Migration From Existing File Systems

We handle the entire migration process—no downtime, no data loss.

Includes:

• Mapping your current server share structure

• Cleaning unnecessary files

• Rebuilding a modern version in SharePoint

• Moving department data to secure sites

• Syncing OneDrive for every user

• Ensuring permissions transfer correctly

• Testing and validating everything before cutover

Your new file system launches clean, organized, and secure from day one.
 

✔ Ongoing Management & Support

We continually maintain and support your share drive environment.

Ongoing tasks:

• Add/remove users

• Update permissions

• Adjust sharing settings

• Expand structures for new teams

• Monitor storage usage

• Restore deleted content

• Manage guest access

• Keep everything compliant and secure

Your file system stays healthy as your business grows.
 

✔ Quarterly File System Review

Your data needs evolve. We review your file structure quarterly to ensure it stays efficient.

• Storage health and usage analytics

• Security improvements

• Access audit reviews

• Structure optimization recommendations

• Department growth adjustments

Everything stays clean, modern, and up to date.
 

In Total: Share Drive & Backup With Zeoak Means…

✔ Your files are organized
✔ Your data is secure
✔ Your structure is modern and scalable
✔ Your permissions are correct
✔ Your team can work from anywhere
✔ Your backups are independent and ransomware-safe
✔ Your data is never lost—ever
✔ You never worry about storage or access again

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Zeoak turns your file system into a secure, modern, easy-to-use platform with complete backup protection.